Prices, terms and permits

You can find the prices of the facilities, as well as terms and instructions related to the prices and leasing on these pages.

A preliminary booking is valid for two weeks, after which the booking must be confirmed. When you have confirmed the booking with us, we will send an invoice for the booking charge by post. The term of payment for the booking charge is 14 days. We will send a separate final invoice approximately one month before the event. Services with an extra charge, such as the arrangement of furniture and the use of the grand piano in Tenalji von Fersen, will also be invoiced in the final invoice. The prices include the use of the facilities and their equipment on the day booked; in conference facilities, in the whole day bookings 8 a.m. to 8 p.m., in half day bookings 8 a.m. to 1 p.m. or 3 p.m. to 8 p.m., and in banquet facilities 10 a.m. to 1 a.m.

The rental of our facilities does not include outdoor facilities. In Suomenlinna, all activities taking place outdoors are subject to a permit. Due to this, the organiser of an event including a marriage or raising glasses outdoors needs a permit granted by the Governing Body of Suomenlinna.

The organiser of a function should note that Suomenlinna is both an active city district with its own inhabitants and events and a popular attraction with tourists during the high season. Outdoor areas will not be allocated to the private use of a customer.

Booking terms and instructions

As a significant monumental fortress and a unique environment, Suomenlinna provides a memorable environment for conferences and banquets. The following booking terms and instructions have been prepared to ensure peace for the inhabitants and to increase the comfort and safety of visitors.

General liability

The Governing Body of Suomenlinna only leases the facility. Customers are themselves responsible for arranging catering, for example.

The liability of the Governing Body of Suomenlinna as a facility lessor for any personal injury to its customers or damage to other movable property is determined according to the general principles concerning damages.

Customers are responsible for injury or damage they or their guests cause to persons, buildings, furniture or other equipment in the leased conference/banquet facility.

Customers are responsible for the safety of guests and for maintaining order in the leased premises, the adjoining routes and outdoor areas. There is a room-specific exit map in each location, which the tenant must become familiar with.

The customers must ensure that they have all the permissions of the authorities required by the nature of the event and that a prior notice of the event has been given to the police/rescue department if this is required by the nature of the event.

Smoking is only allowed outdoors.

Where the customer is in breach of the rental terms and conditions mentioned in the booking terms and instructions document, the Governing Body of Suomenlinna has the right to invoice the customer in arrears for the breach of contract. Defined as breaches of contract are for example, exceeding the agreed rental time and an emergency call by the maintenance person in a disturbance situation caused by the customer.

Any disputes or matters related to damages will be dealt with in the Helsinki District Court.

Cancellation terms

The Governing Body of Suomenlinna has the right to cancel a booking if the payment has not been made in its entirety by the due date.

The booking charge is invoiced after the booking is confirmed. The final invoice will expire about a month before the event.

If the customer cancels the booking at least one month before the event, any final payment made will be reimbursed, less office charges of EUR 34. If the customer cancels the booking at least six months before the event, 50% of the booking charge will be reimbursed. If the booking is cancelled later than this, the booking charge will not be reimbursed.

Lease period of the event

The lease period for conference facilities is in the whole day bookings 8 a.m. to 8 p.m., in half day bookings 8 a.m. to 1 p.m. or 3 p.m. to 8 p.m., and for banquet facilities 10 a.m. to 1 a.m. Alarms are automatically activated based on these times, except for banquet facilities, where they are activated before 10 a.m. and after 2 a.m. Any preparations for the event must be made and the facilities emptied within the lease period. The last ferry from Suomenlinna leaves at 2 a.m., by which time the banquet facilities must be empty. It is not permitted to stay overnight in the facilities.

Loud music in the banquet facilities of Pirunkirkko banquet hall, Tenaille von Fersen and Myllysali must cease at 12 midnight and in Gunpowder Magazine at 1 a.m. In Tenaille von Fersen, doors and windows must be closed by 10 p.m.

All periods deviating from these and additional hours for conference bookings shall be agreed separately with the sales service for the conference and banquet facilities. Other persons do not have the right to make changes to the lease periods.

 

Keys

Some of the locks in the leased facilities are mechanical and some electrical. The lessee shall agree on the retrieval of the keys/key code with the sales service for the conference and banquet facilities of the Governing Body of Suomenlinna approximately one week before the event. The key shall be returned either to the grey key box in the facility or the tourist information at the Jetty Barracks during its opening hours. The lessee is obligated to lock the doors of the facility they have leased and close the windows when they leave. We will charge any costs incurred by lost keys (such as changing locks, rekeying) from the organiser of the event.

Equipment in the facilities

The Finnish website includes a list of equipment for each facility. The list also includes dimensions of equipment as well as brand or model data. It is not permitted to move furniture from one facility to another (e.g. from the Tenaille von Fersen banquet hall to Myllysali) or take it outdoors. Please note that no dishes are offered in the banquet facilities. Coffee sets are available in the conference facilities. Should you need equipment information in languages other than Finnish, please contact the sales service.

Equipment and services provided on order against additional fee

Additional services provided against a fee include, among others, the setting of furniture, which has to be ordered from the sales service no later than three weeks before the event. Other additional services, equipment and pricing information are available in the price list on our website. In Tenaille von Fersen, the price includes the staircase lift for the physically disabled, which must be ordered from the sales service in advance (only for the transport of persons).

Cleaning

The rental of the facilities includes basic cleaning after the event. Customers must take away with them everything that they have brought in and place trash in refuse sacks in the waste bins outdoors. If the facility is left in considerable disorder, the customer will be charged EUR 48 per hour for its additional cleaning. A penalty charge of EUR 150 will be charged for moving things left in the facility by the customer. This also applies to the storage rooms provided for the customer in the premises. If the environment has to be cleaned due to the event, any resulting costs of EUR 48 per hour will be charged from the customer.

Protection of facilities and surfaces

All buildings on Suomenlinna are protected under the Antiquities Act. Any use of attachments or tape or hanging anything on the exterior and interior walls of the buildings is strictly forbidden. Any decoration of indoor facilities is only permitted if the wall surfaces are not damaged. Any use of sellotape, blu-tack or similar is strictly forbidden. The use of smoke machine is prohibited in all facilities.

In Tenaille von Fersen, hanging ornaments, etc., on the bars on the walls is allowed. Additionally, the hooks on the walls of the Pirunkirkko banquet hall and on the ceiling can be utilised for decoration. Any ornaments as well as their attachments must be removed after the event.

Candles may be lit under supervision; the wax may not be allowed to spill on furniture or the floor. Prohibited substances in the facilities include, amongst others, rice, rose petals, soap bubbles and party streamer. In unclear cases, please contact the sales service for conference and banquet facilities.

Outdoor facilities

No outdoor facilities are related to the lease of a conference or banquet facility. Arranging additional space by erecting tents is not permitted. All activities organised outdoors on Suomenlinna are subject to a permit; additional information is provided by the sales service for the conference and banquet facilities. You can apply for a permit for outdoor activities connected to a rented conference or banquet facility using the form available on our website under Prices, terms and permits. The permit should be applied for at least one month before the planned event.

Arranging private fireworks on Suomenlinna is forbidden. Outdoor candles may be lit under supervision and only in front of the banquet facility when the general forest fire warning is not in force. Outdoor candles must be placed on non-flammable base. Placing outdoor candles along the entry route is not permitted.

Taking inhabitants into consideration

The nightly peace of the nearby inhabitants (from 10 p.m. to 7 a.m.) must be taken into consideration when spending time outdoors, playing music and packing and transporting goods away after the event. The yards of houses and nearby vegetable gardens are private areas that are not for use by the lessees of conference or banquet facilities.

Guidance signs

The lessee must guide their guests to the banquet/conference facilities primarily by using maps. Maps are available in the For visitors section of the website. If guidance cannot be arranged by means of just a map, a few small signs may be placed on the signposts along the entry route. The signs and their attachments must be removed from the posts by the lessee immediately after the end of the event. Attaching signs to facades or to objects other than the signposts is strictly forbidden.

Cars in Suomenlinna

The speed limit in Suomenlinna is 20 km/h. Only service traffic is allowed in Susisaari and Kustaanmiekka. The service traffic routes and parking places are marked on the service traffic map, which is available on our website. Unless otherwise agreed, the parking spaces of the conference and banquet facilities are available during the lease period. It is recommended that a place is booked for a car on the ferry in advance. The bookings are made with Suomenlinnan Liikenne Oy.

Use permit for outdoor areas

The land and water areas of Suomenlinna belong to the state and are administered by the Governing Body of Suomenlinna, operating under the Ministry of Education and Culture. In order to preserve the fortress and the sensitive nature under the protection of UNESCO, the restrictions in Suomenlinna are stricter than in other areas of Helsinki.

Suomenlinna is managed following the high-quality standards required from a world heritage site. Events organised outdoors must respect these principles and must not disturb the peace of residents and visitors nor harm the nature on the islands. Events and functions may not be organised and canopies, structures or task points may not be erected in Suomenlinna without the landowner’s permission. You can apply for a use permit for outdoor areas with the form below if the activity is connected to a rented conference or banquet facility. The conference and banquet facilities sales service will issue the permit in writing. The permit should be applied for at least one month before the planned event. For more information and instructions, please contact the sales service.

Apply for a permit here.

You can find Suomenlinna’s maps here.